Human Resources Software Administration
Tools.
Why would you ever want to invest time
setting up a development program for staff and then spend even more
time in reviewing their progress? New staff or old, each needs to
adapt their skills for the needs of your business.
What is included in FOX-BKA?
How can this help me?
Why is this useful to my
business?
Centralized Staff Contact
Records
People working in your business can easily
update their profiles with their latest details such as their
mobile number, home address and other details that they are willing
to share between company staff and associates. Certain information
can be held under a security policy which only allows management to
view it. This will help minimize the time your team and you spend
on trying to find staff contact details. This centralized staff
contact list can be set up to synchronize with MS Outlook
2003/2007.
Job Description Templates
By creating a template of the overall
responsibilities and the terms under which they are supposed to
work, you can avoid hours of trying to explain to them as
individuals what is expected of them. This is particularly useful
for the type of work that is repetitive and easy to measure.
Employment contracts can also be included as a separate template or
as part of the overall FOX-SBA Job Description template. ...
Skills Assessment Templates
Most companies have certain standard
skills they need their team to possess. Basic skills like using MS
Word or MS Excel along with modern working practices such as use of
Blogs and Wikis are important for your company's productivity. If
the people working for you whether staff or other third parties
don't have the skills needed you can end up wasting management time
and energy trying to understand why the work is not getting done.
By using a pre-configured FOX-SMA skills assessment you can start
to discover which of your people are not as productive as they
could be.
Staff Management
Development
Learning On-Line is often the quickest
approach to develop the skills needed to complete work efficiently.
FOX-SMA Staff Development application allows you to create
development courses or simple learning tasks for your team and
yourself. You can track progress on-line and review results of the
learning all on-line. This will minimize the time spent chasing
your team to complete critical training that they need for their
roles.
Employment Recruitment
Support
FOX-SMA Employment Recruitment Support
helps you avoid recruiting someone who is likely to be a poor fit
for your business. Sometimes you may find you like the individual
you are interviewing which naturally influence your decision to
recruit or not. However, you may discover that someone you don't
really like socially is in fact good for your business. FOX-SMA
Employment Recruitment Support includes a recruitment process
system that reminds you to complete good practice recruitment
steps. This will give you an objective view on the individual so
that you can truly understand the individual's potential before you
make the commitment to bring them in to your company. of
Staff Time Sheet Tracking
Understanding what your team are working
on and how long it takes them are part of identifying the true
profitability of your business. The challenge is to understand that
if you have someone less experienced do a specific task for you
would it have been better to have someone experienced do it even if
it effectively costs you more? FOX-SMA Staff Time Tracking allows
staff in a few seconds to log what they are working on and how long
it took them. Over time this will give you valuable insight to for
example the business' limits of production.
Task Allocation + Tracking
Setting your staff or other third party
contractors clear instructions is critical to getting the outcome
you want. It also avoids less arguements about what you were
expecting to be achieved. With FOX-SMA Task Allocation and Tracking
you can allocate a task to anyone working for you and then track
its progress. This feature synchronizes with MS Outlook 2007 so you
can access this on-line and off-line..
On-Line Training Services
A challenge for many small businesses is
ensuring that profit margins are not wiped away by having to
provide extensive support to customers. To maximize your
profitability, it is increasingly necessary to educate both your
staff and customers about your products and services online.
Training on even the most complex of products or services can be
achieved with current multi-media on-line training. FOX-SMA
includes the option to provision a dedicated on-line training
service for your customers. For an additional fee you can even send
us your product or service documentation and our learning +
development team will create multi-media training materials ready
to load in to your FOX-SMA On-Line Training Service.
Performance Review
Templates
Performance Reviews can be viewed as a
waste of time in a small business. Often the small business owner
will be frightened of confronting valued staff members with
potential bad news about their performance in a certain area. In
the case of staff that are not adding value the simplest solution
is to ask them to leave but this is not always easy to do.... The
cost to a small business of staff that don't see what they are
doing wrong can be significant. In one company example, we found
that a company had lost over $100k in wasted salaries with members
of staff that felt they were performing well despite the business
owner explaining to them they were not. When the business owner
introduced a written performance review it was easier to establish
with the employee what was rated as a good performance versus what
was not. FOX-SMA Performance Review Templates provide you with an
easy method to generate, complete and save performance reviews. All
reviews can be securely stored in a FOX-SMA Sharepoint document
database with restricted access to the staff member and the
appropriate manager(s). .
Salary + Bonus Management
FOX-SMA Salary + Bonus Management feature
allows you to record and track current salaries, salary increases
and bonus payments. If used in combination with FOX-SMA Peformance
Reviews, you can minimise increases in salaries and paying bonuses
that based upon performance are not justified. Bonus Management
used with FOX-CRM includes a Sales Order commission tracking
capability so your sales and marketing departments can see what
commissions or bonuses are due based upon actual sales revenue
performance.
Staff Benefits Management
Large companies often use attractive staff
benefit packages to attract and recruit the most qualified
individuals. Sometimes you are legally required to offer benefits
such as retirement or pensions savings plans and/or healthcare to
staff. Managing these staff benefits as a small business is never
easy, it typically involves a lot of admin work and whether this
helps to create employee loyalty these days is unclear... FOX-SMA
Staff Benefits Management is an optional service which allows you
to reduce the administration overload by giving each staff on-line
access and maintenance responsibility of their benefits. Each
benefit type is configured to requirements set out by your chosed
outsourced benefits provider (such as an IFA offering Pension
Plans). Please contact us for more detail on this.
Disciplinary Issue
Management
Managing a disciplinary issue with an
individual working in your team is not only unpleasant but also
subject to government guidelines on what is good practice and what
is not. When running a small business it is easy to forget a
critical step in the process of a disciplinary proceeding. FOX-SMA
Disciplinary Issue Management offers you a reminder of each step of
the disciplinary process and can record the outcome of each step as
it happens. This approach to managing disciplinary action reduces
the risk of the employee claiming they were unfairly
treated.
Restructuring + Staff
Downsizing
In times of significant change, you may
discover you need to restructure or even downsize your business. To
do this it is good practice to follow any government recognized
procedure so that if you need to make redundancies you can do so
while minimizing the risk of staff making claime of unfair
dismissal. FOX-SMA Restructuring + Downsizing incorporates a system
process adapted to government recognised procedures. This system
process prompts you to record and track each step of the
restructuring process as it unfolds. This miminizes the chances of
you missing any single step and so exposing yourself to potential
unfair dismissal claims. ..